I want to...
All job requisitions are posted through CareerPlug and automatically dispersed to Indeed and other job boards.
CareerPlug
Candidate Transfer Request – to Transfer a CareerPlug application to another club or department.
Recruiting Support
Employment/Coaching Forms:
Verbal Coaching Record (VCR) – This is to document coaching conversations that do not necessarily call for written documentation.
Coach Up – This is a written coaching tool to help employees understand expectations and, hopefully, succeed in their position. (This will not be used for separations. See below.)
Pre-filled Templates (most of the templates can be downloaded and then filled in):
- Late/Left Early
- COVID
- Gossip/Rumors
- Upstanding Performance! Use this when you want to acknowledge someone on your team going above and beyond
- more coming soon!
Employee Changes
Status Change Policy – **NEW** Please read the policy before making any part-time/full-time status changes. Changes are submitted in ADP by General Managers only.
Personnel Action Form (PAF) – Certain employment changes cannot be done in ADP. Those changes can be requested via this form instead.
Term Request Form – This form is notify HR and Payroll about all employee separations (terminations, resignations, job abandonment, etc.). HR approval is required for all terminations.
Separation form – If coaching and Coach Up forms haven’t been successful, sometimes it is necessary to separate employment. This form will replace the Coach Up to be delivered to the employee at termination.
*If you need help or want to make a rush request, please call us directly at (619)780-0141, Extension 4 for Payroll, or Extension 5 for Human Resources.
Other Forms:
Travel and expense policy:
Chuze Travel and Expense Policy, effective 4/1/2021.
Expense Cards:
Monthly expense statements are due by the 1st of every month. For questions about expense cards, email Tara at [email protected].
Other Support:
- Common GL Codes
- Inventory Store Run Form
- For use if a store run is needed for additional drink/smoothie inventory
- New Vendor Request form
- Pre-approval is required before work commences.
Reimbursements:
- Receipt Reimbursement Request Form (for up to 5 transactions with the same GL code)
- Mileage Reimbursement form – effective 4/1/2021
- Per Diem Request form
*For questions on the Receipt Reimbursement Form, email Tara at [email protected]
**Mileage should be pre-approved by a manager. For questions about Mileage logs, email the Payroll team at [email protected].
Is there something we should be sharing on MyChuze for your Department? Do you have pictures, links, forms, dreams to be shared to MyChuze? Help us help you add to MyChuze by completing the form below!
After you fill out this content request, we will review the information and contact you when your content is up on MyChuze or to go over additional details if needed.
Travel Policy
Chuze Travel and Expense Policy, effective 4/1/2021.
Booking Travel
Company-approved travel management company: TripActions Login
Before booking your travel, please read the Chuze Traveler Guidlines.
*Need a TripActions login? Email [email protected] to request access.
Other:
- Signage Request Form
- For Construction and Maintenance: Accounting Asset/Disposal/Transfer Policy
- Procurement Questions? Check out these trainings:
- Signature Matrix Policy (i.e. who can approve purchases for the company and for how much!)
- Food Handler Certification Based on Location:
*Have a suggestion for what should be added here? Email [email protected].
Click Here for a Printable Version!
Rest Breaks & Meal Periods
We believe it is important for our employees to take their rest and lunch breaks to keep them more energized and engaged, and to improve the service they provide to our members. While policies may vary by state, we encourage all employees to take rest breaks and meal periods similar to as follows.
- (CA) For every 4-hours worked or major fraction there of, an employee must take a 10-minute, paid rest break. Managers can tell an employee when to take their break, but not where. They can, however, specify that they must be off the gym floor, so they do not appear to be working.
- (CA) For every 5-hours worked, an employee must take a 30-minute unpaid lunch break. Managers can tell an employee when to take their lunch. It must be uninterrupted – meaning they are not to perform any work tasks, whether asked to do so or not.
- (CA) The lunch waiver only applies to shifts between 5 and 6 hours. It does not waive or delay a lunch for a shift over 6 hours.
- In general, if an employee works 8-hours, it will go like this: Clock in > two hours later, 10-minute rest break > two hours later, 30-minute lunch > two hours later, 10-minute rest break > 2-hours later, clock out.
Work Off-the-clock
Hourly employees are not to perform work tasks off-the clock. Including hourly management!! If an hourly employee does happen to perform work while not officially clocked-in, that time will need to be paid. In that case, have the employee fill out a PCF. If the time was not pre-approved, management may hold the employee accountable.
Dating Policy
We understand that relationships between coworkers are bound to occur when so much of one’s time is spent in the workplace. All employees in a supervisory role (including Team Supervisors) who enter into a relationship with another employee are required to sign a Consensual Relationship Agreement (CRA). We ask to be made aware of any/all relationships right away so that we can act promptly, in order to protect both the employees and Chuze Fitness. Relationships between managers and their direct reports are prohibited.
Candidate offers that need HR approval
HR approval is needed to make an offer to the following candidates:
- Rehires
- Related to or in a Relationship with a current employee
- Close friends of a current employee, if either the new hire or current employee would supervise the other
Extension of HR = Confidential
When you, the manager, are part of an investigation process with an employee, you are an extension of HR. The contents of said incident and investigation are to be kept confidential from friends, family, staff and other managers.
TIME OFF FOR A MEDICAL REASON
If an employee takes time off for a medical reason (other than standard sickness/cold/flu) for themselves or a family member, contact Benefits/HR right away. If an employee stays out for 3+ days, contact Benefits/HR. While an employee may say they are fine or feel as though they may not need assistance, they may be eligible for a leave or some other accommodation that you (or they) are not aware of.
Check out the Paid Sick Leave FAQ for a breakdown of sick leave by state.
Time Off for a Leave of Absence (LOA)
There will be times when an employee will need time away from work, either for themselves or to care for a family member. When an employee needs to take a Leave Of Absence (LOA), Managers and Benefits play a big role in making sure everything runs smoothly.
Check out the LOA Guide to see how you can help your employees request leaves, manage their time away from work and return to work successfully.